Key Tasks and Responsibilities:
– Coordinate RFI (Request for information) and submittal drawings process utilizing Procore (construction management platform)
– Manage construction project documentation and turnover process for multiple major construction contracts. Update and Distribute the Daily Construction Report.
– Interface with ProjectWise project data retention system
– Manage the setup of office space and stock supplies.
– Ensure site meets company standards and OSHA requirements
– Take plan of the day (POD) and meeting notes and distribute accordingly
– Collect and enter data in Construction Progress Reporting (CPR) System
– Track and record site safety & spills data and enter into Appian System
– Track and Update On Site Posted Regulations and Documents such as State/Federal Employee Postings, Safety Warnings, Building Permits, SWPP Documents etc.
– Assist with complying with safety, federal, and site-specific regulations, and agreements
– Ensure accuracy of data on documents and certificates
– Process completion certificates utilizing DocuSign software
– Upload documents and certificates to applicable databases and information storage vaults
– Attend all onsite meetings and provide meeting minutes for publication.
– Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
– Assist landowners with complaints and concerns
– Process invoices and conduct Procore Audits
– Manage shipping and receiving of Owner Supplied Equipment (OSE) for site and receive material in SAP
– Assist in training updates
– Will be the lead for turn over documentation to Ops Group at end of project
– Maintain employee files and time off requests
– Interface with and support on-site staff as needed
– Provide site support for finance team
