Key Tasks and Responsibilities:
– Type and proofread documents, correspondence, and forms
– Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
– Coordinate and set up meetings and conferences, arrange travel, and work on special projects
– Maintain the schedule of one or more individuals
– Set up and maintain a manual and electronic filing system
– Maintain office supplies and other materials required for departments or project activity
– Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
– Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
– Photocopy, fax, and scan documents as required
– Assure effective mail and package distribution
– Assist Employees and Managers with general administrative requests
– Perform additional assignments under the supervisor’s direction
– Organize and schedule meetings and appointments
– Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
– Produce and distribute correspondence memos, letters, fax, and forms
– Review/answer emails as needed
– Maintain up-to-date employee holiday records for the team
– Maintain a contact list
– Order office supplies
– Special projects as assigned
