Associate Accts Payable Administrator

Key Tasks and Responsibilities:
– Assists with opening, date stamping, and distributing all incoming mail
– Complete all processed invoices
– Ensure all completed invoices are filed in the file room by the close of business each Friday
– Respond to queries from managers, auditors and vendors, for copies of invoices
– Box up A/P files and detail the contents to be transported to off-site storage
– Maintain off-site storage inventory record books
– Ensure compliance with policy and procedure, and adherence with internal controls
– Must be able to lift boxes up to 30 lbs; requires sitting for long periods of time, bending, stooping squatting, and repetitive data entry
– Excellent attendance required
– Prior experience with Accounts Payable and Accounting software system helpful, to allow career succession
– Willingness and ability to learn proprietary AP software system
– Demonstrated proficiency in Microsoft Office products including Word, Excel, and Outlook
– Proficient with rapid numeric data inputting – 10 key by touch
– Demonstrated attention to detail a must
– Strong interpersonal skills and ability to interact with other employees
– Communicates well (orally and written) with internal and external customers
– Maintains clear, concise, and professional language when speaking with individuals and groups